Purchase Order Terms & Conditions

VSS LOGISTICS, LLC PURCHASE ORDER TERMS AND CONDITIONS

1. PURCHASE ORDER ACCEPTANCE

Supplier’s acceptance of this Purchase Order, either by prompt written acknowledgment, delivery of an invoice, delivery of goods, commencement of services, or the fulfillment of any part of a Purchase Order, implies that Supplier verifies the accuracy of the order (product numbers, descriptions, units of measurement, price, etc.) and accepts all terms and conditions. It is the supplier’s responsibility to notify VSS Logistics, in writing, of any discrepancies and any changes must be mutually agreed upon.

2. DELIVERY Acceptance

Each package shall be numbered and labeled with VSS Logistics’ order number, stock number, contents, and weight; shall contain an itemized packing slip; and shall be properly prepaid for shipment to secure the lowest transportation and insurance rates and to meet carrier’s requirements unless otherwise specified.
No charges will be permitted for packing, breakage, freight, express, or cartage unless otherwise stated herein. All goods ordered shall be subject to inspection, testing, and approval by VSS Logistics, their customer, and/or regulatory authorities before acceptance. Supplier expressly warrants that all articles, materials, and work will conform to the applicable drawings, specifications, samples, or other descriptions given in all respects, and that the goods delivered hereunder will be of good quality, material, and workmanship, suitable for purchase, and free from defects. This warranty shall survive any inspection, delivery, acceptance, or payment by VSS Logistics of the goods or services.

3. DELAY IN DELIVERY

If the Supplier becomes aware of any circumstances that are likely to cause a delay in delivery of the ordered item(s), the Supplier will immediately notify VSS Logistics in writing, stating the reason for the delay and the updated delivery date. Upon receipt of this information, VSS Logistics reserves the right to keep or cancel the purchase order without liability or penalty. VSS Logistics also reserves the right to cancel a purchase order if the Supplier cannot meet the needs of an expedited purchase order.

4. Pricing

Payment terms are as previously arranged with Supplier, unless other arrangements are specified within the purchase order. If the pricing or terms of payment on this order do not appear on or agree with Supplier’s invoice as rendered, Supplier agrees that the terms and conditions of this purchase order shall control and that VSS Logistics may change Supplier’s invoice to conform to this order and make payment accordingly. In the event that this purchase order follows a quotation, offer, option or other documentation of Supplier, VSS Logistics’ acceptance of any offer contained therein is expressly conditioned upon Supplier’s assent to the terms and conditions contained in this purchase order.

5. TERMS OF PAYMENT

Payment terms are as previously arranged with Supplier, unless other arrangements are specified within the purchase order. If the pricing or terms of payment on this order do not appear on or agree with Supplier’s invoice as rendered, Supplier agrees that the terms and conditions of this purchase order shall control and that VSS Logistics may change Supplier’s invoice to conform to this order and make payment accordingly. In the event that this purchase order follows a quotation, offer, option or other documentation of Supplier, VSS Logistics’ acceptance of any offer contained therein is expressly conditioned upon supplier’s assent to the terms and conditions contained in this purchase order.

6. QUALITY

a) To meet the requirements placed upon them by many of their customers, VSS Logistics maintains both ISO:9001 and AS9120 Quality Certifications. Preference will be given to Suppliers who also maintain a quality management certification that is appropriate for the items being supplied. For certain orders, VSS Logistics may also require the Supplier to complete a Supplier Quality Questionnaire and/or furnish a copy of their most recent QMS Certificate.

b) Supplier is hereby notified that the delivery of counterfeit parts is of special concern to VSS Logistics. Supplier shall not deliver Counterfeit or Unapproved parts to VSS Logistics under this purchase order. In the event that VSS Logistics or one of its customers receives an item that is discovered to be counterfeit or unapproved, the item will be set aside, reported to the Supplier, the end user, GIDEP, and any other necessary parties, and, upon completion of all necessary steps, will be disposed of IAW the requirements set forth by AS9120.

c) The Supplier’s organization shall guarantee right of access by VSS Logistics, VSS Logistics’ customers, and regulatory authorities to the applicable areas of all facilities, at any level of the supply chain in the order, and to all applicable records. The Supplier’s organization shall guarantee right of access by VSS Logistics, VSS Logistics’ customers, and regulatory authorities to the applicable areas of all facilities, at any
level of the supply chain in the order, and to all applicable records.

d) Supplier is responsible for all testing and verification of product as requested and/or required by customer. This includes (but is not limited to) any certifications, calibrations, Material Safety Data Sheets, Certificates of Conformance, etc. All documentation must be included with the product.

e) All VSS Logistics Terms and Conditions, including Work Instructions, must be flowed down by Supplier to lower tier suppliers.